INTELLIGENT DOCUMENT CLASSIFICATION | Structured Data From Every Case Document
Turning intake packets, contracts, discovery, and filings into classified, structured data ready for case work
BACKGROUND
A high-volume legal practice receives intake packets, contracts, discovery productions, court filings, and correspondence in varied formats from clients, courts, and opposing counsel.
THE OPPORTUNITY
Paralegals and intake staff had to identify, route, and key every document before matter work could begin. As caseloads grew, triage consumed more expert time, delayed casework, and made capacity scale linearly with staffing.
OUR APPROACH
Ajaia built the engine in four stages, each grounded in the documents the practice actually receives.
THE SOLUTION
An intelligent engine that classifies every case document and extracts its data, no manual sorting required.
RESULTS
The practice automated document intake end to end, enabling the same team to process more volume: 95% of all sorting and data entry is now done automatically. Inbound documents are now classified on arrival, with the engine automatically recognizing legal document types, extracting key fields into structured data, and routing each record to the correct matter file. With 25 hours per week saved, paralegals and clerks can spend more of their time on substantive casework. Rising caseloads no longer create proportional intake backlogs or require additional headcount.
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